Online Form
Annual Business Questionnaire Checklist

Business Questionnaire

This questionnaire is for Companies, Trusts, Partnerships & Sole Traders

Entity Name(Required)

Balance Date(Required)

Please complete if there have been any changes to your contact details:

Contact Person

Email Address

Phone

Mobile

Physical Address

Postal Address

Terms of Engagement

I hereby instruct Associated Business Advisors 2020 Limited (ABA) to prepare my Financial Statements and/or Income Tax Returns for the 2021 financial year. I undertake to supply all information necessary to carry out such services and will be responsible for the accuracy and completeness of such information.

I accept responsibility for the accuracy and completeness of the information supplied in this questionnaire which is to be used in the preparation of my Financial Statements and/or Income Tax Returns. You are not to complete an audit, nor do I wish you to undertake a detailed review of my affairs in order to substantiate the accuracy of my information, and therefore you are not asked to provide any assurance on my Financial Statements. I understand your work cannot be relied on to detect error and fraud and that you accept no liability for the accuracy and completeness of the information supplied by me. I further understand that the Financial Statements will be prepared at my request and for my purposes only and that you will not be liable for any losses, claims or demands by any third person.

I also accept responsibility for all other records and information supplied to you other than those listed above. I accept responsibility for any failure by me to supply all relevant records and information to you.

I acknowledge that any interest, penalties and/or additional taxes charged by the Inland Revenue Department that arise from the supply of incomplete information to ABA shall be my responsibility.

I hereby authorise ABA to obtain from any third party any records or information ABA requires for the purpose of preparing my Income Tax Returns and accordingly, any third party is authorised to provide ABA with information required.

All other terms and conditions of this engagement are the same as those referred to in the original Engagement Letter I/we signed when I/we became a client.

For ABA to start preparing your Financial Statements and/or Income Tax Returns, please sign the authorisation below.

The following questions collect the information we will need to complete your tax return.

Please provide as much information as possible.

Accounting Systems

Which accounting systems have you used during the year?(Required)

Xero Accounting

Computerised Accounting System other than Xero

A manual system

No system

Computerised System other than Xero

If you prepare your own computer-based cashbook (e.g. MYOB), please contact us to arrange the most efficient way to transfer the data to our system.

Please specify below, which computer system and version you are using:

Have you:

backed up your data to a USB stick and delivered or emailed it to us?

registered ABA as a user to access your online database?

neither of the above

Please upload a backup of your software as at the end of the financial year

Drop files here or

Max. file size: 512 MB.

Please upload a copy of your Annual General Ledger (detailed) printed from your system

Drop files here or

Max. file size: 512 MB.

Please upload a copy of your Trial Balance (with account codes) as at balance date, printed from your system

Drop files here or

Max. file size: 512 MB.

Please upload a copy of your Bank Reconciliations (of each bank account) as at balance date, printed from your system

Drop files here or

Max. file size: 512 MB.

Please upload a copy of your Bank Statements (of each bank account) showing balance, as at balance date from your bank.

Drop files here or

Max. file size: 512 MB.

Manual Cashbook

Please upload your cashbook

Drop files here or

Max. file size: 512 MB.

Please upload copies of your bank statements for the full year

Drop files here or

Max. file size: 512 MB.

Please upload your copies of your credit card statements for the full year (if applicable)

Drop files here or

Max. file size: 512 MB.

No system

Please provide copies of your bank and credit card statements for the full year

Please ensure full details are included such as: 1) Any direct debits or eftpos transactions are detailed, 2) The source of all deposits not detailed in the deposit books are clearly identified on the bank statements, 3) Clearly mark all deposits other than from sales or trade debtors.

Drop files here or

Max. file size: 512 MB.

Loans, Hire Purchase and Lease Agreements

Did you have any Loans, Hire Purchase or Lease Agreements during the year?(Required)

Yes

Please upload copies of any agreements (i.e. hire purchase, lease) that have been entered into during the financial year

Drop files here or

Max. file size: 512 MB.

Please upload copies of any loan agreements repaid or refinanced during the financial year

Drop files here or

Max. file size: 512 MB.

Please upload confirmation of loan balances and interest summary as at balance date provided by your bank or finance company

Drop files here or

Max. file size: 512 MB.

Please upload loan account statement if available

Drop files here or

Max. file size: 512 MB.

Inventory and/or Work in Progress

Did you carry Inventory or have any Work in Progress at year end?(Required)

Yes

Please upload a copy of your year end stocktake workings (GST exclusive)

Drop files here or

Max. file size: 512 MB.

The value of Stock on Hand as at Balance Date was:(Required)

Note: Original cost must be used as the value for all stock items on hand.

Please detail the nature of any work in progress as at balance date.

The value of Work in Progress as at Balance Date was:(Required)

Note: Work in Progress should be valued at cost of materials used, direct labour plus factory overheads after deducting any progress payments. Profit margin should not be included.

Please retain detailed stock & WIP sheets and provide if require. Please contact us if you are unsure how to value your stock or work in progress.

Accounts Payable (Creditors)

Did you have any Accounts Payable (Creditors) as at balance date?(Required)

Yes

If you are using an accounting package, please ensure that accounts payable in the balance sheet agrees to the creditors report(Required)

I have checked my computerised accounting package and the balances agree

I have checked my computerised accounting package and the balances do not agree

I do not operate a computerised accounting package

Please provide a detailed list of all amounts owing at balance date (GST inclusive) in the table below(Required)

Name of Creditor

Type of Expense

Amount (GST INCLUSIVE)

Did you receive any customer/client deposits in advance?

Drop files here or

Max. file size: 512 MB.

Accounts Receivable (Debtors)

Did you have any Accounts Receivable (Debtors) as at balance date?(Required)

Yes

If you are using an accounting package, please ensure that accounts receivable in the balance sheet agrees to the debtors report(Required)

I have checked my computerised accounting package and the balances agree

I have checked my computerised accounting package and the balances do not agree

I do not operate a computerised accounting package

Please provide a detailed list of all amounts owed to you as at balance date (GST inclusive) in the table below(Required)

Name of Debtor

Type of Income

Amount (GST INCLUSIVE)

Do you require us to write off any bad debts in Xero for you?(Required)

Yes

Please provide a detailed list of Bad Debts to be written off (GST inclusive) in the table below(Required)

Note: If bad debts are to be deductible in the current year, they must have been identified and written out of your debtors ledger before the end of the financial year. Also Note: Copies of sales invoices should be available if required.

Name of Debtor

Type of Income

Amount (GST INCLUSIVE)

Fixed Assets

Have you purchased any assets during the year?(Required)

Yes

Please provide full details of any assets purchased during the year in the table below

Date Purchased

Description of Asset

Purchase Price (INCLUDING GST)

Please upload copies of invoices for any assets over $5,000 in value

Drop files here or

Max. file size: 512 MB.

Did you sell any assets during the year?(Required)

Yes

Please provide full details of any assets sold during the year in the table below

Date Disposed

Description of Asset

Sale Value (EXCLUDING GST)

Did you write off or dispose of any assets during the year?

Yes

Please review last years fixed asset schedule and provide details below for any assets that you no longer have or that are obsolete

Date Disposed/Written Off

Description of Asset Disposed /Written Off

Amount (EXCLUDING GST)

Interest Income

Did the Business receive Interest or Dividends during the year?(Required)

Yes

Please provide a copy of all Resident Withholding Tax (RWT) certificates received by you from within New Zealand (include advice notices and statements)

Drop files here or

Max. file size: 512 MB.

Please upload documents containing details of any funds placed on deposit during the year

Drop files here or

Max. file size: 512 MB.

Please provide a copy of all Dividend advice notices for all dividends received from New Zealand companies. These should also include advice notices where shares have been received in lieu of dividends as well as bonus issue details.

Drop files here or

Max. file size: 512 MB.

Investments, Real Estate or a Business

Did you buy or sell any Investments during the year?(Required)

Yes

Please upload a copy of all documentation relating to the purchase and sale of investments during the year

(shares, tax statements of portfolio investments, etc)

Drop files here or

Max. file size: 512 MB.

Please upload a copy of the loan documents, if you raised a loan to purchase the investment

Drop files here or

Max. file size: 512 MB.

Please upload details of any Portfolio Investment Entity (PIE) Income.

Include advice notices and statements. Any funds in PIE and the prescribed investor rate (PIR) used.

Drop files here or

Max. file size: 512 MB.

Did you buy or sell any Real Estate during the year?(Required)

Yes

Please upload a copy of all documentation including legal settlement statements, Sale & Purchase Agreements and other relevant documentation relating to the purchase or sale of any property / real estate.

Drop files here or

Max. file size: 512 MB.

Did you buy or sell a Business during the year?(Required)

Yes

Please upload a copy of all documentation including legal settlement statements, Sale & Purchase Agreements and other relevant documentation relating to the purchase or sale of a business.

Drop files here or

Max. file size: 512 MB.

Overseas Income

Do you receive any overseas income or incur overseas expenses?(Required)

Yes

Please provide full details and schedules of any overseas income received and any related overseas tax credits.

Include overseas pensions and/or lump sum transfers from an overseas pension fund, overseas rental income & expenses and overseas share investment including dividends.

Drop files here or

Max. file size: 512 MB.

Please provide full details of any overseas investments sold or purchased during the year (shares, tax statements of portfolio investments, etc.)

Details including name of company/ fund, numbers of shares owned at the beginning of the financial year, the market value at that date, shares purchased and sold during the twelve month period, details and number of shares owned at the end of the financial year and their market value at that time and any local tax deducted.

Drop files here or

Max. file size: 512 MB.

Please provide full details and documentation for all bank accounts denominated in foreign currency and all off-shore non-equity investments and loans.

Drop files here or

Max. file size: 512 MB.

Please provide full details, including advice notices, of income received from overseas investments. If any of the income was banked into a New Zealand bank account(s) please advise the exchange rate which it was converted at.

Drop files here or

Max. file size: 512 MB.

Please provide full details of any expenses paid to people or businesses who are not New Zealand residents.

Drop files here or

Max. file size: 512 MB.

Please provide full details of ANY foreign investments that you hold, whether or not you earned income from them.

Drop files here or

Max. file size: 512 MB.

Please provide full details of any Foreign Investment Fund (FIF) income. Include advice notices and statements.

Drop files here or

Max. file size: 512 MB.

Home Office Allowance

Would you like to claim a home office allowance?(Required)

Yes

Address of Property

Please provide the annual totals of the following expenses in order to complete the calculations:

Rent

(if property not owned)

Insurance

(house & contents)

Repairs & Maintenance (excludes improvements)

Power & Gas

Rates & Water Rates

Valuation Fee - Mortgage

Interest - Mortgage

Body Corporate Fees

Other

Total Home Office Expenses

Have you supplied details of the area of your house used for business in prior years?(Required)

(If you have supplied these details in prior years and they have not changed, you do not need to supply this information again).

Yes

Please provide the details below so that we can calculate your home office claim.

Total area of home (m2)

Total area used for business (m2)

Business Portion of Expenses

Did you incur any costs that had a private use component?(Required)

(e.g. motor vehicle, phone, power, travel)

Yes

Please provide the business use percentage for the following expenses and upload further details if required.

Business use percentage of Motor Vehicles Expenses

If the vehicle is exempt from FBT or if FBT is not applicable (eg. The vehicle is now owned by a company), a log book must be kept for a period of 90 consecutive days every three years unless you are paying FBT or the vehicle is classified as exempt from FBT.

If you would like us to calculate the business use percentage from your log book, please upload it

Drop files here or

Max. file size: 512 MB.

Business use percentage of Telephones and Tolls

Business use percentage of Power

Business use percentage of Travel Expenses

Business use percentage of Subscriptions

Business use percentage of Insurance

Other - Please specify

Entertainment Expenses

Did you incur any entertainment expenses?(Required)

Yes

Generally, only 50% of entertainment costs are tax deductible, with the following exceptions.

- Meals while travelling out of town on business (unless with an existing business contact or guest).

- Meals provided at a conference of at least four hours duration not including meal break.

- Meal allowances paid to staff working overtime.

- Incidental entertainment at functions open to the public and with trade displays.

- Meals whilst on an overseas business trip.

- Entertainment for charitable purposes.

Do any of these exceptions apply to your entertainment expenses?(Required)

Yes

Please upload details of the exceptions to your entertainment expenses

Drop files here or

Max. file size: 512 MB.

Cash on Hand

Did you have any cash, cheques or floats on hand at balance date?(Required)

Yes

Please enter the total amount of sales not banked as at balance date

(cash, cheques, eftpos)

Please enter the total amount of petty cash float as at balance date

Please enter the total amount of till float as at balance date

Rental Income

Did you operate a residential property business?(Required)

Yes

Do you use Xero accounting software for your rental property?(Required)

Yes

Please upload bank statements for the full year

Drop files here or

Max. file size: 512 MB.

Please upload a copy of your cashbook (if you keep one)

Drop files here or

Max. file size: 512 MB.

Please upload a copy of your bank reconciliation as at balance date (if completed)

Drop files here or

Max. file size: 512 MB.

Please upload copies of cheque books and deposit books for the full year detailing transactions

Drop files here or

Max. file size: 512 MB.

Please upload loan statements showing interest paid, principal paid and closing balances of loan at balance date

Drop files here or

Max. file size: 512 MB.

Please upload property management statements (if any)

Drop files here or

Max. file size: 512 MB.

Please upload a copy of the latest rates statement

Drop files here or

Max. file size: 512 MB.

Please review last years asset schedule to identify any assets not included that you think should be there and provide us with copies of invoices for assets that need to be added to your schedule.

Drop files here or

Max. file size: 512 MB.

Mixed Use Assets

You have a mixed-use asset if, during the tax year, it's used for both private use and income earning use, and it's also unused for 62 days or more. The rules apply to any:

- property, regardless of cost price or current value e.g. a holiday home.

- aircraft or boat which had a cost or market value of $50,000 or more when you bought it.

Please note “private use” of an asset is by you, your family or associated people. It can also include when the asset is used by a non-associated person who pays you at less than 80% of market rate.

Do you have any assets (such as a holiday home, boat or aircraft) that are used for both private and business use?(Required)

Yes

Asset Description

Please provide the following information

Number of income earning days

Number of days used privately

Number of days unused

Total income from income earning days and private use days

Please list expenses incurred relating to this asset for the year

e.g. Rates, Insurance, power, fuel etc

Type of expense

Amount

Do you have another mixed use asset you would like to add details for?(Required)

Yes

Asset Description

Please provide the following information

Number of income earning days

Number of days used privately

Number of unused days

Total income from income earning days and private use days

Please list expenses incurred relating to this asset for the year

e.g. Rates, Insurance, power, fuel etc

Type of expense

Amount

Do you have a third mixed use asset you would like to add details for?(Required)

Yes

Asset Description

Please provide the following information

Number of income earning days

Number of days used privately

Number of days unused

Total income from income earning days and private use days

Please list expenses incurred relating to this asset for the year

e.g. Rates, Insurance, power, fuel etc

Type of expense

Amount

Trust Administration

Are you completing this questionnaire for a Trust?(Required)

Yes

Have there been any changes to Trustees during the year?(Required)

Yes

Please provide details for any changes to Trustees in the table below

Name

Contact Details (for a new trustee)

Name of Existing Trustee

Date of Change

Have there been any changes to Beneficiaries during the year?(Required)

Yes

Please provide details for any changes to Beneficiaries added during the year

Name

Date of Birth

Address

IRD Number

Date of Change

Please upload copies of any Deeds of Acknowledgement of Debt or Forgiveness in Reduction of Indebtedness actioned during the year

(only applies if these were not prepared by ABA)

Drop files here or

Max. file size: 512 MB.

Please upload details of any Gifts made to the Trust during the year - Including copies of Gift Statements

(only applies if these were not prepared by ABA)

Drop files here or

Max. file size: 512 MB.

Individuals

Do you require a personal tax return to be completed?(Required)

Yes

You've answered Yes to having needing a personal tax return completed
Once you have completed this questionnaire, please ensure you also complete our Individual Questionnaire
Follow this link to access the Annual Individual Questionnaire Checklist

If you are a Sole Trader operating a business, then you should complete both a Business and Individual Questionnaire.

General

This section is to be completed in all cases.

Please upload details of the nature and value at cost of any business goods taken for personal use during the financial year.

Drop files here or

Max. file size: 512 MB.

Please upload details of the amount of any business income not banked into the business account, for example cash taken for private use. Include money banked into another bank account.

Drop files here or

Max. file size: 512 MB.

Please upload details of any business expenses paid from private funds, personal credit card or cash which have not been reimbursed by the business. Include copies of all credit card statements for the year with business items identified.

Drop files here or

Max. file size: 512 MB.

Covid 19 Government Subsidies

Did your business receive a Covid 19 Government Subsidy or Loan during the financial year?(Required)

Yes

Please provide details below(Required)

Date Paid

Amount Received

Wage Subsidy, Resurgence Payment or Loan?

Staff

Business Activity

Has the nature of your business activity changed during the past twelve months or have there been any major transactions?(Required)

(such as purchase/sale of property, acquisition or disposal of significant investments)

Yes

Please provide details

Meeting

Would you like to meet to discuss your Financial Statements once they have been finalised?(Required)

There will be no additional fee for this service

Yes

Please let us know if there is anything else you would like to discuss

Signature(Required)

By signing below, you acknowledge that all information supplied by you is complete and correct to the best of your knowledge.

Date(Required)

Online FormAnnual Business Questionnaire Checklist

Business Questionnaire

This questionnaire is for Companies, Trusts, Partnerships & Sole Traders

Please complete if there have been any changes to your contact details:

Terms of Engagement

The following questions collect the information we will need to complete your tax return.

Accounting Systems

Computerised System other than Xero

Manual Cashbook

No system

Loans, Hire Purchase and Lease Agreements

Inventory and/or Work in Progress

Accounts Payable (Creditors)

Accounts Receivable (Debtors)

Fixed Assets

Interest Income

Investments, Real Estate or a Business

Overseas Income

Home Office Allowance

Business Portion of Expenses

Entertainment Expenses

Cash on Hand

Rental Income

Mixed Use Assets

Trust Administration

Individuals

General

Covid 19 Government Subsidies

Staff

Business Activity

Meeting

Online Form
Annual Business Questionnaire Checklist