Business Questionnaire – complete for Companies, Trusts, Partnerships and Sole Traders
Please complete if there have been any changes to your contact details:
Terms of Engagement
Accounting Systems How do you keep track of your business finances?(Required) Have you:
Spreadsheets or manual records
I don't use a system
Loans / Finance Did your business have any loans, finance, or leases during the year?(Required) (e.g. vehicle finance, equipment hire purchase, business loans)
At the end of the financial year, did the business have any:(Required) - Stock on Hand (items you sell that were not sold)?
Please retain detailed stock & WIP sheets and provide if required.
At the end of the financial year did the business have any Accounts Payable (unpaid bills)(Required) (e.g. supplier invoices you hadn’t paid yet)
If you are using an accounting package, please ensure that accounts payable in the balance sheet agrees to the creditors report(Required) Please provide a detailed list of all amounts owing at balance date (GST inclusive) in the table below(Required) Did the business receive any customer/client deposits in advance?(Required)
Accounts Receivable Did any customers owe money (invoices owed to you) at year end?(Required) If you are using an accounting package, please ensure that accounts receivable in the balance sheet agrees to the debtors report(Required) Please provide a detailed list of all amounts owed to you as at balance date (GST inclusive) in the table below(Required) Do you require us to write off any bad debts in Xero?(Required) (e.g Invoices that are outstanding and will not be collectible)
Please provide a detailed list of Bad Debts to be written off (GST inclusive) in the table below(Required) Note: If bad debts are to be deductible in the current year, they must have been identified and written out of your debtors ledger before the end of the financial year. Also Note: Copies of sales invoices should be available if required.
Did the business provide any fringe benefits during the year?(Required) Have you filed Quarterly FBT returns during the year including all benefits provided?(Required) Details of the benefit provided(Required) 1. Type of benefit (e.g. gift card – advising what type of card).
Fixed Assets Did the business buy any assets during the year?(Required) (e.g. vehicles, equipment, tools)
Please provide full details of any assets purchased during the year in the table below Did the business sell any assets during the year?(Required) (e.g. vehicles, equipment, tools)
Please provide full details of any assets sold during the year in the table below Did the business write off or scrap any business assets during the year?(Required) (e.g. plant and equipment that can’t be repaired and has no value)
Please review last year's fixed asset schedule and provide details below for any assets that you no longer have or that are obsolete
Interest Income Did the business receive Interest or Dividends during the year?(Required)
Investments, Real Estate or a Business Did the business buy or sell any Investments during the year?(Required) Did the business buy or sell any Real Estate during the year?(Required) Did the business buy or sell a business during the year?(Required) Did the business hold or trade any crypto assets during the year?(Required) Note: If you use crypto asset exchanges you should download your transaction history regularly, particularly if you are closing or changing platforms.
Overseas Income Did the business receive any overseas income or incur overseas expenses?(Required)
Home Office Do you use a portion of your home as a home office? If so, would you like to claim home office expense?(Required) Please provide the annual totals of the following expenses in order to complete the calculations:
Have you supplied details of the area of your house used for business in previous years?(Required) (If you have supplied these details in previous years and they have not changed, you do not need to supply this information again).
Please provide the details below so that we can calculate your home office claim.
Mixed Personal Use Did the business pay for expenses that are partly for private use?(Required) (e.g. motor vehicle, phone, internet, travel)
Please provide the business use percentage for the following expenses and upload further details if required.
Entertainment Expenses Did the business have any entertainment expenses?(Required) (e.g. client meals, events)
Generally, only 50% of entertainment expenses are tax deductible. Exceptions (fully deductible) include:
Do any of these exceptions apply to your entertainment expenses?(Required)
Cash on Hand Did the business have any cash, cheques or floats on hand at year end?(Required)
Rental Income Did the business earn income from a residential property?(Required) Do you use Xero accounting software for your rental property?(Required)
Mixed Use Assets The Mixed Use Asset rules apply to any the below assets used both personally and to earn income: - property, regardless of cost price or current value e.g. a holiday home - aircraft or boat which had a cost or market value of $50,000 or more when you bought it Please note “personal use” of an asset is by you, your family or associated people. It can also include when the asset is used by a non-associated person who pays you at less than 80% of market rate.
Do you have any business assets that meet the Mixed-use Asset criteria?(Required) Please provide the following information Please list expenses incurred relating to this asset for the year e.g. Rates, Insurance, power, fuel etc
Do you have another mixed use asset you would like to add details for?(Required) Please provide the following information Please list expenses incurred relating to this asset for the year e.g. Rates, Insurance, power, fuel etc
Do you have a third mixed use asset you would like to add details for?(Required) Please provide the following information Please list expenses incurred relating to this asset for the year e.g. Rates, Insurance, power, fuel etc
Trust Are you completing this questionnaire for a Trust?(Required) Have there been any changes to Trustees during the year?(Required) Please provide details for any changes to Trustees in the table below Have there been any changes to Beneficiaries during the year?(Required) Please provide details for any changes to Beneficiaries added during the year
Personal Tax Return Do you need a personal tax return completed as well?(Required)
Business Activity Changes Has anything significant changed in your business this year?(Required) (e.g., the nature of your business, buying/selling property, major investments acquired or sold, restructuring including shareholder changes)
